2010 Conference: Round Table E-text Guidelines Workshop

This workshop was presented at the 2010 conference of the Round Table on Information Access for People with Print Disabilities. The workshop was not recorded, but you can read the slides below.

E-text is structured electronic text which is accessible to people with a print disability, that is, to people who can’t access information from regular print. The trend towards mainstream electronic communication provides an opportunity for equity of information access for print-disabled people, but many electronic documents are not designed to be fully accessible.

This workshop provided an overview of the recently published Round Table Guidelines for Accessible E-text and an opportunity to ask questions and learn how you can apply them to your work. The guidelines were produced to provide electronic document creators with an understanding of accessibility principles, and some best practice accessibility methods across a variety of electronic formats in common use. The new guidelines update the Round Table’s 1995 publication Guidelines for preparation of text materials on computer disk for people with print disabilities.

The e-text guidelines are available for download from the Round Table website.


Slide 1

Guidelines for Accessible E-text

Round Table on Information Access for People with Print Disabilities

Slide 2

What is accessible e-text?

  • E-text: structured electronic text which is accessible to people with a print disability
  • Range of formats: plain text, Word, RTF, OpenDocument, (X)HTML, DAISY (ePub, PDF?)
  • “Born digital” or converted from another format.

Slide 3

Accessing e-text

  • Synthetic speech.
  • Refreshable braille.
  • Viewing on screen
    screen magnification
    zoom/magnifying functions
    modified colour combinations
    visual highlighting
    not using any special software.

Slide 4

Universal design

  • designing one document for a range of access methods
  • “The Web is not a barrier to people with disabilities, it is the solution
    from Constructing a POUR website http://www.webaim.org/articles/pour/

Slide 5

Round Table Guidelines

  • general accessibility principles to provide equivalent access for all.
  • best practice accessibility methods for particular file formats.
  • for transcribers, publishers, organisations producing electronic information, individuals with a print disability.

Slide 6

1. Equivalent to print

  • Include all meaningful elements of the print document.
  • Ensure accuracy.
  • Mark changes to the print with producers’ notes.
  • Include metadata.

Slide 7

2. Accessible

  • Arrange text in a linear reading order.
  • Include structural markup.
  • Verbalise images and visual elements.
  • Express special characters and languages unambiguously.

Slide 8

3. Clear visual style

  • Use a clear visual design.
  • Allow users to control visual appearance.

Slide 9

4. Standards, Guidelines and Best Practice

  • Follow applicable standards
  • Adjust for individual need and preference
  • Ensure consistency

Slide 10

Particular formats

  • HTML (and XHTML)
  • Rich Text Format (RTF) and word processing formats
  • Plain text
  • DAISY text
  • Not specifically covered:
    ePub, ebook formats, PDF
    (but general principles apply)

Slide 11


[end of slides]


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